Access to information

Albyn Group is committed to providing members of the public with any information they need that is held by us. Individuals have the right to access information we hold under the terms of the following legislation:

• UK General Data Protection Regulation (UK GDPR)
• Freedom of Information (Scotland) Act 2002
• Environmental Information (Scotland) Regulations 2004

Requesting information about yourself (Subject Access Request)

Under the terms of the UK GDPR you have the right to ask Albyn Group for any information held about you as an individual. Find out more about making a Subject Access Request.

Requesting other information we hold (Freedom of Information Request)

Under the terms of the Freedom of Information (Scotland) Act 2002 you have the right to ask Albyn Group to provide you with any information held by us.

Albyn Group already makes public lots of information in our Publication Scheme. Find out more about our Publication Scheme and view the information we publish in our Guide to Information.

The Disclosure Log details each Freedom of Information (FOI) request we have processed, including when it was received, what it concerned and our response to it. We update our Disclosure Log quarterly.
Freedom of Information Disclosure Log

Requesting environmental information we hold (Environmental Information Request)

The Environmental Information (Scotland) Regulations 2004 entitle you to have access to certain environmental information. Find out more about making an Environmental Information Request.

Using AI to help draft information requests?

AI tools can be helpful, but they can also introduce errors or create overly complex requests that increase the burden on our resources. When using AI to help draft an information request, please make sure the final wording has been checked and reflects your actual information needs.

Before you submit a request or secondary correspondence, please check that:

• You are only asking for the information you are genuinely looking for.
  AI tools sometimes generate broad or excessive wording that goes beyond the information you actually want or need.
• The request is clear, concise and focused.
  Short, straightforward requests are easier for us to process and usually lead to quicker, more accurate responses.
• There are no obvious factual inaccuracies.
  AI can misrepresent legislation or misstate what organisations do.
  Please review the text of your request carefully and don’t assume AI is right. If it has referred to something you don’t understand, check what it is.
• The tone is appropriate.
  AI-generated content can sometimes sound abrupt, or otherwise inappropriate. Please check the tone before sending.

Why does this matter?
We are seeing an increase in requests and secondary correspondence that appear to have been drafted by generative AI. These can require additional clarification because of inaccuracies or unnecessary complexity. This creates delays for both requesters and our teams.