What information we collect
We collect the following categories of personal information about you as part of our recruitment process:
- Name
- Contact details
- Date of birth
- Gender
- Employment history and experience
- Qualifications
- Any other information you provide to us during an interview
We may also collect, store and process the following special category data:
- Equalities data including your race or ethnicity, religious beliefs and sexual orientation
- Your health, including whether you consider yourself to have a disability
- Criminal convictions and offences
Where we collect personal information from
We collect your personal information from you via a variety of sources including:
- When you complete one of our forms
- When you call, write, email or meet with us
- When you use our social media sites and our website
- From third parties such as recruitment agencies, apprenticeship organisations, occupational health providers, and statutory organisations
Why we need personal information
We need to collect your personal information so that we can undertake our recruitment process. This includes:
- Assessing your skills, qualifications, and suitability for the work/role
- Carrying out background and reference checks, where applicable
- Communicating with you about the recruitment process
- Keeping records related to our hiring processes
- Complying with legal or regulatory requirements
- Determining whether to offer you a position
- Requesting feedback about our recruitment process
We may use special category data that you provide to us in the following ways:
- Equalities data – for equal opportunities monitoring purposes
- Health and disability status - to consider whether we need to provide reasonable adjustments during the recruitment process, for example whether adjustments need to be made during a test or interview or to the role applied for
- Criminal convictions and offences – to assess your suitability for the role you have applied for
If you fail to provide information which is necessary for us to consider your application (such as evidence of qualifications or work history), we will not be able to process your application successfully.
The legal basis for processing personal information
The conditions we rely on for processing your personal data are:
- UK GDPR Article 6(b) - processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
- UK GDPR Article 6(c) - processing is necessary for compliance with a legal obligation to which the Controller is subject.
The condition we rely on for processing special category personal data is:
- UK GDPR Article 9(2)(b) - processing is necessary for the purposes of carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security. and social protection law.
Who we share personal information with
We may share your information with:
- Medical professionals, to assess your fitness to work and any reasonable adjustments that you need
- Disclosure and Barring Service (DBS)
- Named referees to obtain a reference
- Organisations who may act on our behalf in the recruitment selection process
- Any other organisation who has a legal right to it
How we protect personal information
When you give us information, we take steps to make sure that your personal information is kept safe and secure. Your personal information is stored on our paper and electronic filing systems which may be copied for testing, back up, archiving and disaster recovery purposes. Access to your information is limited to those who require it to provide services to you.
Transfers outside the UK
Your information will only be stored within the UK. If any of your personal information is transferred outwith the UK we will ensure that there are adequate safeguards in place to protect personal information in accordance with the UK GDPR and Data Protection Act of 2018.
How long we keep personal information
We review our data retention periods regularly and will only hold your personal data for as long as is necessary for the relevant activity, or as required by law (we may be legally required to hold some types of information), or as set out in any relevant contract we have with you.
Our full Data Retention Schedule is available upon request.
